Quisumbing Torres with address at 16th Floor, One/NEO Building, 26th Street Corner 3rd Avenue, Crescent Park West, Bonifacio Global City, Taguig City 1635, Philippines ("Quisumbing Torres", "us", "we" or the "Firm") has prepared this Recruitment Data Privacy Notice ("Notice") for applicants ("you") to explain how the Firm processes information about you in the context of your application ("personal data") and your rights in relation to that information. For the purposes of this Notice, Quisumbing Torres acts as the personal information controller of the personal data transmitted to us during the course of the recruitment process.
The Firm needs to process your personal data in order to manage your application for employment and to comply with our statutory obligations in relation to your application. If we are not able to carry out the processing activities described in this Notice we may not be able to continue with your application.
Categories of candidate data
The categories of personal data which the Firm will collect about you during the recruitment process will include, but will not be limited to:
- identification data, such as your first and last name, photo (if voluntarily provided by you), passport or other identification documents, proof of your right to work (if applicable);
- personal information, such as your date and place of birth and gender;
- contact details, such as your home address, telephone number and email address;
- education and work experience, such as information about your educational background (e.g., name and location of university/school/institution, date of completion, degree type, and degree subject), your legal qualification or bar details (e.g., location, legal qualification/bar number/certificate, and date of admission), your work experience, duration and other experience/interests, language skills (e.g., speaking, reading and writing proficiency), current/most recent job title, current/previous employment details including current salary and benefits package and contact details for your current/former employer;
- other application data, such as the information included in your application form/CV/cover letter and details on any previous relationship with us, whether you are legally authorized to work in the location applied for, whether you will require sponsorship for employment visa, how you heard about the role, whether you are a relative of a partner or employee of the Firm, LinkedIn profile, salary/compensation expectations, and salary/compensation expectations frequency;
- information collected as part of the interview process, such as notes taken from your interview and/or assessment day, information provided from recruitment agencies, psychometric online test results and video interview recordings (where applicable);
- background check information, such as information obtained through reference checks, confirmation about your work/educational background, and any other checks intended to verify the personal data which you have provided to us in respect of your application (subject to applicable law);
- profiling data, such as personality profile analysis test results surrounding work preferences and styles of working; and
together "Applicant Data".
In addition, to the extent permitted by law; the Firm may also collect, process and use the following sensitive personal information about you:
- health data, such as information on disability or health conditions;
- criminal records data, such as information obtained from clearances issued by the National Bureau of Investigation (NBI) and/or the Philippine National Police (PNP); and
- equal opportunities data, such as racial or ethnic origin, religious or philosophical beliefs, sexual orientation or gender identity, and data concerning health.
together "Sensitive Applicant Data".
Typically, Sensitive Applicant Data is only processed in the event that we make you an offer of employment. At the interview stage, you will only be asked to inform us of any reasonable adjustments you require to be made.
Purposes for processing your personal data
The Firm will process your personal data for the following purposes ("Processing Purposes"):
| Processing Purposes | Categories of Applicant Data |
| Administering and processing your application (including processing a job offer should you be successful). To determine your eligibility for the role you applied for. |
Identification data, contact details, information about your qualifications, employment history, information collected during the interview process and information contained in your CV. |
| Conducting background checks as part of your application. | Identification data, contact details, information about your qualifications and employment history and any other background check information obtained through reference checks in order to verify the personal data which you have provided to us (subject to applicable law). |
| Complying with applicable laws and employment- related requirements and the administration of these requirements. | Identification data, contact details, social mobility data, background check information (subject to applicable law) and other application data. |
| Monitoring and ensuring compliance with applicable policies, procedures and laws. | Identification data, contact details, social mobility data and background check information (subject to applicable law) and other application data. |
| Complying with corporate financial responsibilities. | Identification data, contact details and information about the role you have applied for, including its salary and benefits. |
| Communicating with you, the Firm's employees and third parties (such as recruitment agencies), including informing you of future opportunities with the Firm. | Identification data, contact details, information about your qualifications and employment history. |
| To accommodate any reasonable adjustments you may require and for compliance with legal obligations. | Data relating to health or disability. |
| Criminal records background checks in relation to you, where relevant and appropriate to the role you are applying for and to the extent permitted by law. | Criminal records data. |
| Equal opportunities data, typically processed in the event that we make you an offer of employment. | Details regarding your racial or ethnic origin, religious or philosophical beliefs, health and medical data and sexual orientation. |
Legal Bases for processing your personal data
The Firm relies on the following legal grounds for the collection, processing, and use of your personal data:
| Applicant Data | Sensitive Applicant Data |
|
One or more of the legal bases for processing listed in respect of Applicant Data plus one or more of the additional grounds listed below:
|
Use of Artificial Intelligence
The Firm may use Artificial Intelligence ("AI") technology to support the processing of personal data for the purposes referred to in this Notice. All such AI technology is subject to robust prior screening to ensure that it meets applicable ethical, legal and contractual requirements including in respect of data privacy and information security. The Firm has adopted appropriate policies and training for its workforce governing responsible use of AI technology to ensure that personal data remains adequately protected. In particular, the use of AI to make decisions affecting individuals by solely automated means (including in a recruitment context) is strictly prohibited.
Categories of recipients
The Firm may disclose your personal data to third parties for the Processing Purposes as follows:
Within the Baker McKenzie offices: Quisumbing Torres is a member firm of Baker & McKenzie International, a Swiss Verein, with member law firms around the world. The Firm may disclose or otherwise allow other entities within Baker McKenzie International access to your personal data where necessary for the consideration and processing of your employment application (e.g. where the role you are applying for sits within one of the Firm's global business functions) or as necessary for the provision of general administration and business support services in connection with your application (e.g. technology, human resources, finance, legal compliance, etc.).
With regulators, authorities, and other third parties: In limited cases, personal data may be disclosed to third parties (e.g. regulators, courts or other competent authorities, external legal advisors, insurers, etc.) where necessary in connection with legal proceedings or defending legal rights.
With External Service Providers: Personal data may be shared with external service providers providing general administrative and business support services to the Firm and as necessary to facilitate the Processing Purposes. All service providers are subject to rigorous review from a data privacy and information security perspective as part of the vendor on-boarding process. The Firm adopts appropriate contractual and other measures in accordance with applicable laws to ensure personal data remains protected notwithstanding the use of external service providers.
International Data Transfers
The recipients above may be located outside the European Economic Area ("EEA") in a country which is not regarded by data supervisory authorities as providing an adequate level of protection for personal data. To address this, the Firm has adopted appropriate contractual measures (incorporating the EU Standard Contractual Clauses) and other measures with external service providers and within Baker McKenzie International to ensure your data remains protected in accordance with applicable laws.Retention period
The Firm will retain your personal data no longer than is necessary to achieve the purposes for which the information is collected. This is subject to any legal and/or regulatory retention obligations or other legitimate reason which the Firm may have to retain data.
Quisumbing Torres maintains reasonable and appropriate technical, physical, and organizational security measures to protect the security of your personal data against loss, misuse, unauthorized access, disclosure or alteration.
Your rights
If you have declared your consent regarding certain types of processing activities, you can withdraw this at any time with future effect. Please note, such withdrawal will not affect the lawfulness of the processing prior to the consent withdrawal.
You have a number of rights in relation to your personal data which include the following (subject to exceptions):
- Right of access: You have the right to confirm whether your personal data is being processed and to request access to that personal data;
- Right to rectification: You have the right to rectify inaccurate or incomplete personal data which we process concerning you;
- Right to erasure or blocking: You have the right to request that we erase or block personal data concerning you in certain circumstances;
- Right to data portability: You have the right to receive personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and you may have the right to transmit that data to another entity; and
- Right to object and rights relating to automated decision-making: Under certain circumstances you may have the right to object at any time to the processing of your personal data, including profiling, by us and we can be required to no longer process your personal data.
- Right to damages: You have the right to claim compensation if you believe you suffered damages due to inaccurate, incomplete, outdated, false, unlawfully obtained, or unauthorized use of your personal data, or for violating your rights and freedoms as a data subject.
To exercise your rights please contact us using the details outlined in the "Questions" section below. You also have the right to lodge a complaint with the National Privacy Commission should we fail to respond to you in a timely and/or acceptable fashion.
Questions
If you have concerns or questions regarding this Notice or if you would like to exercise your rights as a data subject, you may reach us via any of the following:
Quisumbing Torres
Telephone No.: +63 2 88194700 (trunkline)
Fax No.: +63 2 8816 0083; +63 2 8728 7777
Email: dataprotectionofficer@quisumbingtorres.com
Address:
16th Floor, One/NEO Building
26th Street Corner 3rd Avenue
Crescent Park West
Bonifacio Global City
Taguig City 1635
Philippines